Schengen Visa Application Form 2025 (Free Download) – How to Fill It Out Correctly
If you’re planning to travel through Europe in 2025, understanding how to fill out the Schengen Visa Application Form correctly is crucial for a smooth journey. This article will guide you through the application process, offering tips and insights to ensure your form is completed accurately.
What is the Schengen visa application form?
The Schengen visa application form is a pivotal document you must fill out and submit when seeking to travel within the Schengen Area. This standardized form, described as “harmonized,” ensures consistency across the 26 countries that make up this unique zone. Comprising 32 questions, the application explores various aspects of your journey, including personal information, travel plans, and the purpose of your visit be it tourism, business, or family reunification.
Filling out the form accurately is crucial, as any discrepancies or omissions can lead to delays or even rejections.
Where to access the form
Online: You can conveniently find the official application form online on the websites of various embassies and consulates of Schengen countries. These platforms often provide a fillable PDF version, allowing you to complete the form digitally before printing it out.
By hand: For those who prefer a more traditional approach, the option to fill out the application by hand is still available. Many embassies will have physical copies of the form on-site, or you can download and print a blank version to fill out manually.
Whichever method you choose, ensure that all required fields are accurately completed, as this can significantly affect the outcome of your visa application.
How to Fill in the Schengen Visa Application Form? (Step-by-Step Guide)
Filling in the Schengen Visa application form can seem daunting, but with a clear, methodical approach, you can navigate it smoothly. Here, step by step guide to filling out the form begins with gathering all necessary documents, including your passport, travel itinerary, and proof of accommodation etc.
Personal Information
| Field | Field | Instructions |
| 1. | Surname (Family name) | This is your current surname (i.e. your legal name) and should match the name that is on your passport. |
| 2. | Surname at Birth | If your surname has changed, list your original surname. If it remains the same, simply write “N/A.” |
| 3. | First Name(s) | Enter your first name(s) exactly as they appear on your passport. |
| 4. | Date of Birth | Fill in your date of birth in the format DD-MM-YYYY. For instance, 15-08-1990. |
| 5. | Place of Birth | Specify the city or town where you were born. |
| 6. | Country of Birth | State the country where you were born. |
| 7. | Current Nationality | Indicate your current nationality. |
Identification
| Field | Field | Instruction |
| 8. | Sex | Mark the appropriate box for your gender: Male or Female. |
| 9. | Civil Status | Indicate your current relationship status by choosing from the following options: Single, Married, Registered Partnership, Separated, Divorced, Widow(er), or Other. |
| 10. | Parental Authority (in case of minors) | If the applicant is a minor, please provide the full name, address, phone number, email, and nationality of their parent or legal guardian. |
| 11. | National Identity Number | If you have a national ID number, please enter it here. If you do not have one, simply write “N/A.” |
Travel Document Information
| Field | Field | Instruction |
| 12. | Type of Travel Document | Type Indicate the category of passport you possess: Ordinary, Diplomatic, Service, Official, Special, or Other. |
| 13. | Number of Travel Document | Provide your passport number here. |
| 14. | Date of Issue | Enter the date your passport was issued, formatted as DD-MM-YYYY. |
| 15. | Valid Until | Specify when your passport expires, also in DD-MM-YYYY format. |
| 16. | Issued By (Country) | Identify the country that issued your passport. |
| 17. | Personal Data of EU, EEA, or CH Family Member | If applicable, fill in the surname, first name, birth date, nationality, and travel document number of your family member who is a citizen of the EU, EEA, or Switzerland. |
| 18. | Family Relationship with EU, EEA, or CH Citizen | Indicate your relationship: spouse, child, grandchild, dependent ascendant, registered partnership, or other. |
Contact and Residency Information
| Field | Field | Instruction |
| 19. | Applicant’s Home Address and Email Address | provide your present home address along with your email address. |
| 20. | Residence in a Country Other Than Current Nationality | indicate your residence permit number and the duration of its validity, if relevant. |
Occupational Details
| Field | Field | Instruction |
| 21. | Current Occupation | Write your present job title. If you are not currently working, please enter “N/A.” |
| 22. | Employer or Educational Institution | provide the name, address, and contact information for your employer or educational institution. |
Travel Details
| Field | Field | Instruction |
|---|---|---|
| 23. | Purpose of the Journey | Indicate your primary travel motivation: leisure, business, visiting loved ones, cultural experiences, sports events, medical purposes, education, airport transit, or other. |
| 24. | Additional Information on Purpose of Stay | If needed, elaborate on the reason for your visit. |
| 25. | Member State of Main Destination | Identify the Schengen nation where you will spend the majority of your time. |
| 26. | Member State of First Entry | Indicate the first Schengen country you will enter upon arrival. |
| 27. | Number of Entries Requested | Select whether you need a single entry, double entry, or multiple entries. |
| 28. | Intended Date of Arrival | Provide the date you intend to arrive in the Schengen Area. |
| 29. | Intended Date of Departure | Provide the date you plan to exit the Schengen Area. |
Financial and Accommodation Arrangements
| Field | Field | Instruction |
| 30. | Cost of Travel and Stay | Please specify who will be responsible for your travel costs: you, a sponsor, or your host. Include any relevant information. |
| 31. | Signature | If the applicant is underage, a parent or guardian’s signature is required. |
* Verify all information thoroughly prior to submitting your application. Make sure that everything is correct and corresponds with your supporting documents.
* Relatives of EU, EEA, and Swiss nationals are exempt from completing the fields indicated with an asterisk (*).
Tips on How to Complete the Application Form
- Read the instructions carefully; each section of the form has specific requirements.
- Be accurate and consistent in your answers, discrepancies can raise red flags during the processing of your application.
- When filling out the form, ensure you complete all mandatory fields to avoid unnecessary delays; leaving sections blank could result in an automatic rejection.
- If any question is not related to you then write N/A.
- Use clear and legible handwriting if you’re filling out the form by hand.
- Review before submission; double-checking for typos or inaccuracies can make a significant difference in how your application is perceived.
- If at any point you feel overwhelmed or uncertain, don’t hesitate to seek assistance from a knowledgeable source.
- Keep copies of application form and other required documents.
What Language Should I Use to Complete the Application Form?
Most embassies and consulates accept applications in the official languages of the Schengen countries, opting for English is often a safe bet. English is widely understood across Europe, making it easier for officials to process your application without misinterpretation.
For example, if you are applying for a France visa, fill an application form either in English or French.
Why Are Some Questions Marked With an Asterisk (*)?
Fields in the application form that are indicated with an asterisk signify that relatives of citizens from the EU, EEA, or CH are not required to complete those sections.
Can We Use This Form to Apply for Visas to All Schengen Countries?
Yes, the Schengen visa application form serves as a universal gateway for travelers seeking entry into multiple Schengen countries. This single form simplifies the application process, allowing applicants to apply for visas that cover all 26 member states with just one submission.
Country/Language-Specific Forms
While the application form follows a standard format, you have the option to download versions that are customized for particular countries and languages.
Austria
For Austria, the following options are available:
Belgium
For Belgium, the following options are available:
Denmark/Estonia
Application Form Online at Apply visa, pdf form is not available.
Finland
Application Form Online at Finland visa, pdf form is not available.
France
Application Form Online at France visa, pdf form also available.
Germany
Complete application form pdf or fill it online at Videx.
Hungary
For Hungary, the following options are available:
Iceland
You can complete Harmonized form in pdf format.
Italy
Application form completed online or by pdf.
Latvia
Application form completed online or in pdf format.
Liechtenstein
Does not issue its own visa.
Lithuania
Application form completed through the official electronic visa application system.
Luxembourg/Malta/Netherlands/Norway/Poland
You can complete Harmonized form in pdf format.
Portugal
For Portugal, the following options are available:
- Portuguese (PDF Format or e-Visa)
- English (PDF Format or e-Visa)
- French (PDF Format or e-Visa)
- Russian (PDF Format or e-Visa)
- Ukranian (PDF Format or e-Visa)
Romania
To apply for a short-visa to Romania, the following options are available:
- Romanian – English (PDF Format)
- English Only (PDF Format)
Slovakia
To apply for a short-visa to Slovakia, the following options are available:
- Slovak – English (PDF Format)
- English Only (PDF Format)
Slovenia
To apply for a short-visa to Slovenia, the following options are available:
- Slovene – English (PDF Format)
- English Only (PDF Format)
Spain
For Spain, the following options are available:
- Spanish – English (PDF Format)
- English Only (PDF Format)
Sweden
You can complete Harmonized form in pdf format.
Switzerland
For Switzerland, the following options are available:
- Arabic – French (PDF, 4 MB, 09.08.2020)
- Chinese – French (PDF, 1 MB, 09.08.2020)
- English – German (PDF, 906 kB, 26.07.2020)
- Portuguese – French (PDF, 940 kB, 26.07.2020)
- Russian – German (PDF, 979 kB, 26.07.2020)
- Spanish – French (PDF, 1005 kB, 26.07.2020)
- Turkish – German (PDF, 2 MB, 09.08.2020)
- Italian – German (PDF, 919 kB, 26.07.2020)
Conclusion
In conclusion, filling out the Schengen Visa Application Form for 2025 can be a straightforward process if you follow the guidelines outlined in this article. By ensuring that all sections are completed accurately and providing the necessary supporting documents, you increase your chances of a successful application. Remember to double-check your information for any errors or omissions before submission. With the right preparation, your travel plans to the Schengen Area can become a reality.
FAQ
Where can I download the Schengen Visa Application Form?
You can download the Schengen Visa Application Form for free from our website, where it’s available in multiple languages.
Is there a fee for the Schengen Visa application?
Yes, there is a visa fee that varies depending on the type of visa and your nationality. Check the official consulate website for specific fee details.
Do I need to sign the application form?
Yes, you must sign the application form before submission. Your signature confirms that all information provided is accurate and complete.
Can I make corrections on the application form?
Yes, you can make corrections, but it’s best to use a new form if there are significant changes. Ensure all information is clear and legible.
Can I apply through a visa center?
Absolutely! Applying through a visa center can simplify the process, as they can assist with filling out forms and provide guidance on required documents.
What if I make a mistake on my application?
If you notice a mistake after submission, contact the relevant embassy or consulate immediately for guidance. They may allow you to correct it before processing begins.
Is there a fee for downloading the application form?
No, the Schengen Visa Application Form 2025 is available for free download on our website.
Can I submit my application online?
Most Schengen countries require paper applications submitted in person or via a visa center. However, some may offer online submission options, so check the specific requirements of your destination country.
Do minors need to fill out the Schengen visa application form?
Yes, minors must have a completed Schengen visa application form signed by a parent or legal guardian.
What happens if my application form is incomplete?
An incomplete application form can lead to delays or rejection of your visa application, so it’s crucial to fill it out completely.
Can I submit my application form through VFS or BLS?
Yes, you can submit your Schengen visa application through authorized centers like VFS or BLS, depending on the country you are applying to.
Can I edit my application form after submission?
Once submitted, you cannot edit the application form. If you realize there’s an error, you may need to submit a new application.
Can VFS or BLS help me fill out the Schengen Visa Application Form?
Yes, both VFS and BLS offer assistance in filling out the application form. You can visit their centers for guidance.
What is the difference between VFS and BLS for Schengen visa processing?
VFS and BLS are both authorized visa application centers, but they may represent different Schengen countries. Check which center corresponds to your destination country.
Can I submit my Schengen Visa Application Form in person at VFS or BLS?
Absolutely! You can schedule an appointment and submit your application in person at either VFS or BLS centers.
Are there any fees associated with using VFS or BLS services for my visa application?
Yes, there may be service fees in addition to the visa fee. Check the respective websites for detailed information on costs.
Can I track my application status after submission?
Yes, you can track your application status through the official website of the visa processing center you applied to, such as VFS or BLS.
Do I need to book an appointment at VFS or BLS to submit my application?
Yes, it is mandatory to book an appointment at VFS or BLS to submit your Schengen visa application in person.
Can I get help with uploading documents online at VFS or BLS?
Yes, staff at VFS and BLS can assist you with uploading documents if you choose to apply online.
Additional Documents Required For Schengen Visa Application
In addition to application form, following documents are required:
