Schengen Visa Extension: Requirements, Eligibility & Process

Under the European Parliament and Council Regulation (EC) No. 810/2009, guidelines specify that a visa may be extended under certain conditions. This means that if you find yourself needing extra time due to factors like a medical emergency or a natural disaster you have a legitimate basis for applying for an extension. In this article, I’ll explore the specific requirements and steps involved in securing a Schengen visa extension, ensuring you don’t have to cut your European experience short.

Can I Extend My Schengen Visa?

If your current visa has not yet expired and you have not spent 90 days within a 180-day period, you might think you have room to move. The reality is that most Schengen visas cannot be extended simply for convenience or leisure purposes. Instead, extensions are typically reserved for exceptional circumstances.

The reasons justifying the request for an extension of a Schengen Visa:

Following are certain reasons justifying the request for an extension of a Schengen Visa:

• Late entry; if you’ve entered the region after your visa’s validity commencement date, you may be eligible to request an extension. For instance, if your visa is valid from July 10 and you enter the region on July 15 can justify your request. The key here is to document the reasons for your delayed arrival thoroughly, as authorities will look for substantial proof to support your claim.
• Humanitarian reasons: can serve as compelling justifications for extending one’s stay. For instance, a family emergency, such as the sudden illness or death of a close relative residing within the Schengen Area, can necessitate a prolonged presence to provide support and manage affairs. Medical treatment is another crucial reason that can warrant an extension. In these emotionally charged circumstances, authorities tend to be more lenient, understanding that human connections and responsibilities often transcend bureaucratic timelines.
• Force majeure: encompasses unforeseen circumstances like natural disasters or severe weather events that could hinder your ability to leave the Schengen Area. For instance, if a volcanic eruption disrupts flights, demonstrating this impact can strengthen your case for an extension. Similarly, civil unrest or political conflicts in your home country may pose risks to your safety, Health-related emergencies have also become increasingly relevant. Epidemics and pandemics, such as COVID-19, can render travel impossible. A documented medical emergency, whether personal or related to a family member, can further support your application.
• Professional obligations: For individuals engaged in work-related commitments, the need to extend their stay can arise from unforeseen opportunities such as critical meetings, conferences, investment or finalizing a crucial project or training sessions that are pivotal for career growth. Internships and training programs sometimes require more time. By extending their visa, professionals can fully immerse themselves in these experiences, leading to better performance outcomes and more meaningful contributions to their organizations.
• Personal reasons: Life is unpredictable; a sudden illness in the family or an unforeseen crisis can necessitate a longer stay to provide support and care. Celebrations also serve as compelling justifications. Whether it’s a milestone birthday, a wedding, or a family reunion, these significant events hold profound cultural and personal importance. Authorities tend to understand that the emotional and practical implications of such situations.

When and where should I apply for a visa extension?

When?

Ideally, you should apply for an extension well before your current visa expires. If you apply a day later, you won’t receive an extension without valid reason.

 From whom?

Identify the appropriate authority in the country where you are currently residing. Each Schengen member state has its own procedures and requirements, so it’s crucial to visit the official website of the immigration office or consulate of that specific country.

• Austria: Contact the Austrian Federal Ministry of Internal Affairs
• Belgium: Contact the Belgium Immigration Office
• Croatia: Contact a Police Administration or Station
• Czech Republic: Contact the Czech Alien Police
• Denmark: Contact the Danish Immigration Service
• Estonia: Contact the Estonian Police and Border Guard Board
• Finland: Contact the local Finnish Police Authorities
• France: Contact the French Prefecture in your place of residence
• Germany: Contact the Foreigners Authority Office (Ausländerbehörde) in the area of Germany where you are staying.
• Greece: Contact the Greek Ministry of Migration & Asylum
• Hungary: Contact the National Directorate-General for Aliens Policing in Hungary
• Iceland: Contact the Iceland Directorate of Immigration
• Italy: Contact the local Questura (Police Headquarters)
• Latvia: Contact the Office of Citizenship and Migration Affairs
• Lithuania: Contact the Lithuanian Migration Department
• Luxembourg: Contact the Immigration Directorate – Department for Foreigners
• Malta: Contact Identity Malta – Central Visa Unit
• Netherlands: Contact the Dutch Immigration and Naturalisation Service (IND)
• Norway: Contact the Norwegian Directorate of Immigration (UDI)
• Poland: Contact a Voivodeship Office
• Portugal: Contact the Migration Service of Portugal (SEF)
• Slovakia: Contact the Foreign Police Department
• Slovenia: Contact the Immigration Directorate of the Ministry of the Interior
• Spain: Contact the Spanish National Police or a local police station
• Sweden: Contact the Swedish Migration Agency
• Switzerland: Contact the Migration Office of the canton where you are staying in Switzerland
  

What Documents Are Required for a Schengen Visa Extension?

When considering a Schengen visa extension, it’s crucial to prepare the right documentation to support your request.

• The primary document you’ll need is a valid passport, which should have at least two blank pages and be valid for entire duration of the extended stay.
• You must submit a completed application form for the extension, detailing the reasons for your request.
• Proof of financial means is essential; this can include bank statements or sponsorship letters.
• Don’t overlook the importance of travel insurance, which should cover medical expenses for the entire duration of your stay.
• Provide evidence of accommodation arrangements.
• Passport size picture.
• The confirmation of reservation of a new plane ticket for the return

How Long Does It Take for a Visa Extension Application to Be Processed?

When considering a visa extension, it’s essential to keep in mind two crucial rules: first, you must stay in the country while your application is being processed, and second, avoid moving to another location during this period. The processing time for a visa extension can vary significantly based on the specific type of visa you hold and the workload of the immigration office handling your case. Typically, applications can take anywhere from a few weeks to several months to be approved.

Is There a Fee for Extending a Schengen Visa?

You have to pay two different fees depending on whether it’s your first or second time requesting an extension.

First Visa Extension Fee

The first extension typically incurs a fee, but the amount can vary depending on the specific country. For instance, while some nations maintain a standard fee structure, others may offer exemptions or reduced rates for certain categories of applicants. For personal reasons, applicants typically face a fee of EUR 30. Schengen Agreement offers some flexibility; if your extension request is due to humanitarian reasons or force majeure, your request is free of charge.

Second Visa Extension Fee

The standard fee for this second extension is EUR 60, a flat rate that applies regardless of the reason for your application. For minors, the financial burden is notably lighter; the second extension fee is reduced by half, making it just EUR 30.

How Long Can a Schengen Visa Be Extended For?

The charge of your visa prolongation will determine how long to extend it. Typically, a Schengen Visa can be extended for up to 90 days beyond the original validity period, provided you meet specific criteria.

Conclusion

In conclusion, navigating the Schengen Visa extension process requires careful attention to the specific requirements and timelines outlined by the respective authorities. Applicants must ensure that they gather all necessary documentation, including proof of financial means, valid health insurance, and a compelling reason for the extension. It is advisable to submit applications well in advance of the visa’s expiration date to avoid any complications. Staying informed about any changes in regulations can significantly impact the process.

FAQ

What is a Schengen Visa Extension?

A Schengen Visa Extension allows travelers to extend their stay beyond the original validity of their visa within the Schengen Area, under specific circumstances.

Who is eligible to apply for a Schengen Visa Extension?  

Eligibility typically includes individuals facing unforeseen circumstances, such as medical emergencies or natural disasters, that prevent them from leaving before their visa expires.

How can I apply for a Schengen Visa Extension?  

To apply, you must submit a formal request to the immigration authorities in the country where you are currently residing, along with required documents like a valid passport and justification for the extension.

How long does it take to process a Schengen Visa Extension?

Processing times can vary by country but generally range from a few days to several weeks. It’s advisable to apply well before your current visa expires.

Is there a fee for extending my Schengen Visa?  

Yes, there is typically a fee associated with the extension application. The amount may differ based on the country and specific circumstances of your application.

Can I work or study while my Schengen Visa Extension is being processed?  

Generally, you cannot engage in work or study unless your current visa permits it. Always check local regulations or consult authorities for specific guidance.

What happens if my Schengen Visa expires before I receive the extension decision?  

If your visa expires while awaiting a decision, you may still be allowed to remain legally in the country as long as you applied for an extension before your visa expired. However, it’s crucial to verify this with local authorities.